Portable Scanners Capture Important Information in a Snap
Posted 01/02/10
Little portable scanners are remarkably versatile. Take a portable scanner with you the next time you attend a convention or a trade show and see how much information from business cards and promotional brochures you can bring back to the office without collecting a single piece of paper.Optical character recognition technology allows portable scanners to scan, digitize and capture information from business cards and promotional materials for downloading onto a laptop or personal computer. Your company networking efforts are much easier when you can electronically share your contacts with your coworkers, and you can do just that with a portable scanner. Using only a USB cable, data transfers from portable scanner to laptop without the need for an external power source. Your team members can access and use the information for their own networking and marketing purposes after it has been exported into your contacts management software.
Portable scanners do more than extract information from promotional materials. You can use your portable scanner to digitally manage your business expenses. If you run your receipts through the scanner, it will read, parse and store data like vendor name, purchase date, payment amount and method. As with your business cards, the scanner sorts and exports the information into programs such as Excel, which your accounting department can access as needed. Your portable scanner will also retain a digital copy of the receipt for future reference. Think of the work this will save for both you and your accounting department.
Portable document scanners capture and file all your crucial documents into digital libraries for retrieval at a later date. Whats more, the scanning system permits you to add descriptive text so that you can search for your documents using specified keywords. Take your portable scanner with you to your next business meeting. You will be able to scan important papers for review and comment when you return to the office, rather than spending valuable meeting time flipping through papers. Your portable scanner will certainly prove its worth as a time saving device.
Portable scanners prove their value to small businesses through their ability to capture client information from passports, drivers licenses, medical insurance cards and other forms of personal identification when needed. Think of the savings on office copy paper and time spent at the copy machine. What a good way to go paperless.
Related Topics
Business card reader . Business card scanner software . Scanner software . Business card scanner .